You can also disable a retention tag to temporarily suspend items with that tag from being processed. Yes, that is exactly what I have got at the moment. You can also localize the retention hold comment in the user's preferred language. Microsoft 365 retention policies process both the primary and archive mailboxes, so if we leave the default archive tag in place, MFA will respect its instructions to move items to the archive, and then respect the policy settings to remove items. * We use Exchange online and based on our licensing, our users get 50GB of space, but we have some users approaching that limit and many need to save emails from 10-20 years. Placing a mailbox on retention hold doesn't affect how mailbox storage quotas are processed. Thanks for this! You can configure the Managed Folder Assistant to process all mailboxes on a Mailbox server within a certain period (known as a work cycle). The downside of focusing on Exchange Online retention is that Microsofts attention is fixed firmly on Microsoft 365 retention policies. Organizations can create default retention policies for all mail items in an Exchange Server or Microsoft 365 mailbox, specific policies for default folders such as Inbox, Drafts, Sent Items, Deleted Items, and Junk E-mail or create retention policies that users can apply to folders or individual items. Once I synced the naming and cleaned up those ineffective tags the results were almost immediate. Usually, this boils down retention winning over deletion and the application of the longest retention period. Please note: If you subscribed to Exchange Messaging Outlook before August 2019, please re-subscribe. You can delete one number or all of the values. Can't change retention policy in Outlook - Microsoft Community Individual messages can have a different retention tag than the one applied to the folder in which they're located. The system resources they can consume are throttled. No one wants to remove information before its time. Our weekly Outlook & Exchange newsletter (bi-weekly during the summer). You can't recover messages after they're permanently deleted. Retention policy tags are created for default folders such Users no longer need to know about data governance policies - they can instead focus on their work. Dialogs which do not use PONT_STRING:Send using Ctrl+Enter | Read Receipt ResponseHTML/Plain text Compatibility Checker | File Open or Save Checkbox. I don't receive this message before. Users can apply a retention policy to user-created folders or subfolders and individual items (including subfolders and items in a default folder), but not to default folders. Thank you! Is it possible to change how often the items in the Sent folder are archived? This data is stored under the following key. Decide proactively whether to retain content, delete content, or both - retain and then delete the content. You can also create personal tags with retention disabled. Do you know if the MFA is still applicable for Microsoft 365 retention policies OR is there a different process altogether thats used to process Microsoft 365 retention policies? (Outlook 2007), Suppresses the warning message when you run Clean Up Conversations which says, Suppresses the warning message when you run Clean Up Folder which says, Suppresses the warning message when you run Clean Up Folder & Subfolders which says, Dialog seen when adding more than 99 addresses to a distribution list. He is the lead author for the, Moving to Microsoft 365 Retention Policies, Maximizing the Benefit of Both Types of Retention, Microsoft 365 retention policies last September, adaptive scopes to identify target locations, https://docs.microsoft.com/en-us/microsoft-365/compliance/retention?view=o365-worldwide#the-principles-of-retention-or-what-takes-precedence, https://docs.microsoft.com/en-us/microsoft-365/admin/email/about-shared-mailboxes?view=o365-worldwide#:~:text=If%20you%20want%20to%20apply%20advanced%20features%20such%20as%20Microsoft%20Defender%20for%20Office%20365%2C%20Advanced%20eDiscovery%2C%20or%20automatic%20retention%20policies%2C%20the%20shared%20mailbox%20must%20be%20licensed%20for%20those%20features, InfoSec tips from TEC Europe, Copilot in Viva, SharePoint Adds Ads? When a Retention Policy is applied to a mailbox, it also applies to the online archive mailbox (if it exists). If the user applies a Delete - one year personal tag to delete items in the folder after one year. Retention policies and creating a new one Moves the message to the user's archive mailbox. When coupled with the challenges mentioned above, this can be a recipe for disaster. Admin's Guide to Exchange Online Retention | SysCloud Choose the account you want to sign in with. I think you should start with Microsoft 365 retention policies and use them to control the retention/deletion of email. Auto-suggest helps you quickly narrow down your search results by suggesting possible matches as you type. Users can't change DPTs applied to a mailbox. The policy is applied automatically if you create an archive for the new user and don't specify a retention policy. The Managed Folder Assistant must process a mailbox to refresh its set of retention labels (and tags). Clients like OWA which support retention policies wont allow users to apply a retention label to a default folder. You'll get this warning message when the mailbox has a retention policy applied. Users can apply a personal tag to a message so that it's moved or deleted sooner or later than the settings specified in the DPT or RPTs applied to that user's mailbox.

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